Privacy Policy
Privacy Policy
1. Introduction
Prokon-Link (Pty) Ltd (“we”, “us”, “our”) is committed to protecting your privacy and ensuring
that your personal information is collected and used properly, lawfully, and transparently.
This Privacy Policy explains how we collect, use, disclose, and safeguard your personal
information in accordance with the Protection of Personal Information Act (POPIA), No. 4 of
2013.
that your personal information is collected and used properly, lawfully, and transparently.
This Privacy Policy explains how we collect, use, disclose, and safeguard your personal
information in accordance with the Protection of Personal Information Act (POPIA), No. 4 of
2013.
2. Information We Collect
We may collect and process the following personal information:
Personal Identification Information
• Full name and surname
• ID number / company registration details
• Contact details (email, phone number, address)
Financial & Business Information
• Tax information (SARS-related data)
• Payroll and employee data
• Banking details (where required for services)
Technical Information
• IP address
• Website usage data (via cookies or analytics)
Communication Data
• Messages submitted via website forms or email
• Client service interactions
Personal Identification Information
• Full name and surname
• ID number / company registration details
• Contact details (email, phone number, address)
Financial & Business Information
• Tax information (SARS-related data)
• Payroll and employee data
• Banking details (where required for services)
Technical Information
• IP address
• Website usage data (via cookies or analytics)
Communication Data
• Messages submitted via website forms or email
• Client service interactions
3. How We Collect Information
We collect information through:
• Direct interactions (forms, emails, consultations)
• Website contact forms
Service agreements and onboarding processes
• Third parties (e.g., SARS, financial institutions, with consent)
• Direct interactions (forms, emails, consultations)
• Website contact forms
Service agreements and onboarding processes
• Third parties (e.g., SARS, financial institutions, with consent)
4. Purpose of Processing Personal Information
We process your personal information to:
• Deliver accounting, payroll, tax, and compliance services
• Communicate with clients and respond to inquiries
Meet legal and regulatory obligations (e.g., SARS compliance)
• Improve our services and business operations
• Maintain accurate financial and client records
• Deliver accounting, payroll, tax, and compliance services
• Communicate with clients and respond to inquiries
Meet legal and regulatory obligations (e.g., SARS compliance)
• Improve our services and business operations
• Maintain accurate financial and client records
5. Legal Basis for Processing
We process personal information based on:
• Your consent
• Contractual necessity
• Legal obligations
• Legitimate business interests
• Your consent
• Contractual necessity
• Legal obligations
• Legitimate business interests
6. Sharing of Information
We do not sell your personal information.
• We may share your data with:
• Government authorities (e.g., SARS) where legally required
• Financial institutions
• Service providers assisting in delivering our services
Regulatory bodies
All third parties are required to maintain confidentiality and data protection standards.
• We may share your data with:
• Government authorities (e.g., SARS) where legally required
• Financial institutions
• Service providers assisting in delivering our services
Regulatory bodies
All third parties are required to maintain confidentiality and data protection standards.
7. Data Security
We implement appropriate technical and organizational measures to protect your
information, including:
• Secure data storage systems
• Access control and authentication
• Confidentiality agreements with staff
information, including:
• Secure data storage systems
• Access control and authentication
• Confidentiality agreements with staff
8. Data Retention
We retain personal information only for as long as necessary:
• To fulfill the purpose it was collected for
• To comply with legal and regulatory requirements
• To fulfill the purpose it was collected for
• To comply with legal and regulatory requirements
9. Your Rights (POPIA)
You have the right to:
• Access your personal information
• Request correction or deletion
• Object to processing
• Withdraw consent
• Lodge a complaint with the Information Regulator
• Access your personal information
• Request correction or deletion
• Object to processing
• Withdraw consent
• Lodge a complaint with the Information Regulator
10. Cookies & Website Usage
Our website may use cookies to:
• Improve user experience
• Analyze traffic and performance
You can disable cookies in your browser settings.
• Improve user experience
• Analyze traffic and performance
You can disable cookies in your browser settings.
11. Third-Party Links
Our website may contain links to third-party websites.
We are not responsible for their privacy practices.
We are not responsible for their privacy practices.
12. Updates to This Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.
The latest version will always be available on our website.
13. Contact Us
If you have any questions about this Privacy Policy or your data:
Prokon-Link (Pty) Ltd
Centurion, South Africa
+27 76 434 3240
sales@prokon-link.co.za
© 2026 Prokon-Link™
PROKON-LINK
Prokon-Link (Pty) Ltd
Centurion, South Africa
+27 76 434 3240
sales@prokon-link.co.za
© 2026 Prokon-Link™
PROKON-LINK